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Privacy Policy

This version dated: August 2025

Introduction

Adalent Ltd (and ‘Adalent’, ‘we’, ‘us’ or ‘our’ will be interpreted accordingly) provide executive search, specialist recruitment and talent strategy services to clients looking to recruit talent for their businesses.

Headquarters: 30 Moorgate, London, UK, EC2R 6PJ

Company number: 13824382

This version of our privacy policy is effective on the above date.

We may change this privacy notice from time to time – when we do, we will post the updated version on our website or, if the changes are significant, at our discretion, we may decide to inform our clients or those candidate we have contact details for by email. We recommend that you check this page regularly for updates.

What does this policy cover?

This policy sets out and explains:

  • The different types of personal data that we collect about you
  • How and why we collect and use your personal data
  • How long your personal data will be kept
  • When, why and with who we share your personal data
  • The legal basis for using your personal data
  • Your rights and choices relating to us using your personal data
  • How you can contact us

What data we collect about you?

We collect data necessary to identify available and relevant opportunities and any additional information needed to assess your eligibility through the different stages of an executive search process. Initially we would collect basic information, including your name, contact details and role details.

We may also collect additional personal information with your consent, including CVs, identification documents, work history, compensation details, references, nationality, visa status, or other sensitive personal data necessary for recruitment or background screening.

We only collect sensitive personal information if you provide your consent to do so.

Where do we collect your personal data from?

  • From you as you interact directly with us, in person, via email or by telephone
  • You submit an enquiry via our website
  • Publicly available sources including social networking sites, such as LinkedIn
  • Corporate websites
  • References or word-of-mouth from third parties

How and why we use your data

We use your personal data to match your skills, experience and education with a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel. If you are chosen by the client and go through to the next stage, we will collect additional information from you at the interview (or equivalent) stage and onwards.

This is necessary for our legitimate interests, for performing contracts with clients or candidates, and in some cases where we have obtained your consent.

How long your personal data will be kept?

We only retain your personal data for as long as you have a relationship with us or as is necessary for us to use your information as described above, to perform our obligations to you, or as is required by applicable law.

After the end of our relationship, we may retain information for legal, regulatory, tax, or accounting purposes, or for legitimate business purposes  such as handling disputes.

The legal bases for us holding your data and determination of retention periods:

  • Legitimate interest as outlined above
  • Our contractual obligations
  • Legal obligations
  • Your consent / request to remove your data
  • In case of any potential disputes
  • Any changes in data protection guidelines

We will securely erase your personal data once it is no longer needed.

Who do we share your personal data with?

We would share your personal information when engaged with a client on a specific assignment for which a hire is intended to be made for a position that may be suitable to you.

We may also be required to disclose and exchange information with law enforcement agencies and regulatory bodies to comply with our legal and regulatory obligations.

We will never sell your personal data to third parties.

We may also use your personal data to make sure that we are informing you about market trends and insights that are relevant to you.

Internally your basic data that is classified as non-sensitive is also available for viewing by any Adalent employee.

In all cases we always aim to ensure that your personal data is only used by third parties for lawful purposes and in compliance with applicable Data Protection Law.

What legal basis do we have for using your information?

We rely on legitimate interest, performance of a contract, consent, or compliance with legal obligations as appropriate, depending on the type of personal data and processing activity.

What happens if you do not provide us with the information we request or ask that we stop processing your information?

If you do not provide the personal data necessary or withdraw your consent for the processing of your personal data, we may not be able to match you with available job opportunities.

Do we make automated decisions concerning you?

No, we do not carry out automated profiling. 

Do we use Cookies to collect personal data?

We use cookies and similar technologies for website functionality, analytics, and to enhance your experience. We do not use cookies to access information from your computer or device beyond what is necessary for these purposes.

Do we transfer your data outside the EEA?

To better match your employee profile with current opportunities we may transfer
your personal data to clients and partners in countries outside the EEA. These countries privacy laws may be different from those in your home country. Where we transfer personal data outside the EEA, we ensure adequate protection via standard contractual clauses, data transfer agreements, or other legally approved mechanisms.

What rights do you have in relation to the data we hold on you?

By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country

The right to be informed

You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights.

The right of access

You have the right to obtain access to your information (if we are processing it). This is so you are aware and can check that we’re using your information in accordance with data protection law.

The right to rectification

You are entitled to have your information corrected if it is inaccurate or incomplete.

The right to erasure

This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.

The right to restrict processing

You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.

The right to data portability      

You have the right to transfer your personal data to another provider. You can move, copy and transfer data easily between our IT systems and their systems safely and securely without affecting its usability.

The right to object to processing

You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).

The right to lodge a complaint

You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.

The right to withdraw consent

If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.

You may also request access and the opportunity to review the Personal Information that we maintain about you by sending us a written request at our postal or email address specified above. We will provide you with such information, and amend or delete such information upon your request, to the extent we believe appropriate or otherwise required under applicable data protection and privacy laws. We also reserve the right to take reasonable steps to authenticate your identity before providing such access.

We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:

  • baseless or excessive/repeated requests, or
  • further copies of the same information

Alternatively, we may be entitled to refuse to act on the request.

Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within 30 days from when we receive your request but, if the request is going to take longer to deal with then we will let you know.

How will we contact you?

We may contact you by phone, email or social media. If you prefer a particular contact means, please let us know.

How can you contact us?

If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, please contact us here: info@adalent.com